Registrar
Provo, UT
Full Time
Experienced
Noorda College of Osteopathic Medicine is hiring for the position of Registrar who will serve as the primary leader for Noorda-COM's Office of the Registrar, providing strategic oversight of all student academic records, enrollment verification, graduation processes, and institutional compliance. This position directs comprehensive registrar operations while serving as the college's primary expert on student record privacy, FERPA compliance, and academic policy implementation. The Registrar leads cross-campus initiatives, manages complex systems, and ensures the integrity of all student academic documentation from matriculation through graduation.
Accountabilities
Strategic Leadership & Campus Collaboration
Education and Certification:
Accountabilities
Strategic Leadership & Campus Collaboration
- Provides vision, leadership, and strategic direction for registrar operations across the institution
- Serves as primary liaison with academic departments, clinical affairs, and external regulatory bodies to ensure seamless academic record management
- Proactively collaborates with Admissions and Financial Aid departments to ensure smooth student transitions from applicant to enrolled status, coordinating data transfers, enrollment verification processes, and academic record establishment
- Partners with Admissions on matriculation processes, transfer credit evaluation, and new student academic record setup
- Collaborates with Financial Aid on enrollment status reporting, satisfactory academic progress monitoring, and Title IV compliance requirements
- Leads cross-functional teams and committees to support institutional goals and accreditation standards
- Collaborates with senior leadership on academic policy development, implementation, and compliance monitoring
- Serves as backup administrative support for the Associate Dean during planned and unplanned absences, including:
- Managing urgent student affairs matters requiring immediate attention
- Coordinating with other departments on time-sensitive issues
- Representing the Associate Dean in meetings and communications as needed
- Ensuring continuity of critical student services operations
- Represents the college at professional conferences, accreditation visits, and external meetings
- Develops and maintains strategic partnerships with other institutions and professional organizations
- Oversees comprehensive degree audit processes to ensure accurate graduation eligibility determination
- Manages all aspects of commencement planning and execution, including diploma production, ceremony coordination, and post-graduation documentation
- Develops and maintains graduation requirement verification systems and processes
- Coordinates with Academic Affairs and Clinical Affairs to ensure accurate completion tracking for all program requirements
- Implements and monitors compliance with Title IV regulations and accreditation standards related to academic progress and completion
- Serves as primary contact for external degree verification requests and employment background checks
- Maintains historical academic records and ensures long-term preservation of institutional documentation
- Directs the development, maintenance, and annual updates of the official college catalog
- Ensures catalog accuracy, compliance with regulatory requirements, and alignment with institutional policies
- Coordinates with academic departments to collect, verify, and implement curriculum changes and policy updates
- Oversees production of academic calendar, student handbook, and other official academic publications
- Manages version control and historical documentation of all academic publications
- Ensures timely publication and distribution of updated materials to internal and external constituencies
- Maintains catalog archive and implements systematic review processes for accuracy and compliance
- Leads Medical Student Performance Evaluation (MSPE) preparation and production processes
- Develops standardized procedures for collecting, verifying, and compiling comprehensive student performance data
- Coordinates with clinical departments, academic affairs, and student affairs to ensure complete and accurate MSPE content
- Implements quality control measures for all MSPE documentation and ensures timely delivery to residency programs
- Maintains MSPE templates, guidelines, and training materials for faculty and staff contributors
- Manages complex academic documentation requests for advanced students and graduates
- Ensures compliance with AAMC guidelines and best practices for MSPE production
- Serves as "super user" and primary administrator of the student information management system
- Provides systems training, support, and guidance to faculty and staff across campus
- Develops and implements system optimization strategies to improve efficiency and data accuracy
- Manages system integrations, updates, and technical troubleshooting
- Leads efforts to digitize historical student records and implement electronic document management
- Oversees data security, backup procedures, and disaster recovery planning for student information systems
- Collaborates with IT department on system maintenance, upgrades, and new technology implementation
- Provides technical expertise and recommendations for system improvements and enhancements
- Supervises and mentors Administrative Coordinator - Enrollment Services, providing clear direction and performance expectations
- Develops comprehensive training programs for registrar office staff on policies, procedures, and best practices
- Conducts regular performance evaluations and supports professional development opportunities
- Manages department budget, resources, and staffing needs
- Ensures optimal workflow distribution and coordinates team productivity
- Provides leadership development and succession planning within the department
- Models highest standards of customer service, confidentiality, and professional conduct
Education and Certification:
- Master's degree in Student Affairs, Higher Education Administration, Educational Leadership, or related field required
- AACRAO professional certification preferred, or ability to obtain within two years
- Minimum of 7 years of progressive experience in higher education registrar operations
- At least 5 years of supervisory experience in academic records management or related field
- Medical school or health professions experience strongly preferred
- Demonstrated experience with student information systems and database
- On site; in office
- Join a mission-driven institution dedicated to innovative education, clinical excellence, and scholarly growth-where you'll shape future physicians while practicing in a supportive, collaborative academic environment.
Apply for this position
Required*